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2.If you want to select one of the default slide backgrounds that comewith OpenOffice.org Impress, you can do so by looking to the Select aslide design drop-down list box, choosing Presentation Backgrounds, and then clicking the various options to see what they look like to theright of the dialog box. By default, there aren t many background templates. This is one areawhere Sun s StarOffice offers added value. 3.If you want to select a presentation (content) layout template that wasdesigned specifically for the template you chose in this dialog box sscreen 1, you can do so by looking to the Select A Slide Design drop- down list box, choosing Presentation(s), and then selecting the pre- sentation type you want to use. Again, you find limited options here by default. 4.If you want your presentation ultimately to appear on somethingother than a computer screen, adjust the Select An Output medium to match its intended setting. Your choices are Screen, Overhead Sheet, Slide, and Paper. 5.Click Next to proceed. Dialog 3 appears. 6.Under Select a slide transition, experiment with the various options inthe Effect and Speed drop-down list boxes to narrow down how youwant to move from one slide to another. OpenOffice.org Impress animates these transitions for you as long as thePreview box is checked. 7.If you want to navigate manually from one slide to the next (theDefault option) while you give your presentation, skip to Step 10. Ifyou want to have your presentation advance automatically, click theAutomatic option. 8.In Duration Of Page, set how long you want each slide to stay up. 9.In Duration Of Pause, set how long of a blank gap you want to havebetween slides. If you have Show Logo checked, the OpenOffice.org logo appears duringthe blank pauses. 10.After you have your settings selected, click Create to proceed. OpenOffice.org Impress opens, as shown in Figure 17-5. You may find ituseful to click the X in the upper right of the Modify Slide dialog box sothat you can actually see the application for now! 329Chapter 17: Word-Processing and More with OpenOffice.org24_

Knoppix: From the main menu, choose Office.OpenOffice.org. OpenOffice.org Impress. Linspire: From the main menu, choose Programs.Business & Finance. OpenOffice.org 1.1.0.OpenOffice Impress. Mandrake: From the main menu, choose Office.Presentations. OpenOffice.org Impress. SuSE: From the main menu, choose Office.Presentation. Xandros: Choose Launch.Applications.OpenOffice.org.Presentation. Using the AutoPilot Presentation WizardWhen you open OpenOffice.org Impress, the first thing that launches is theAutoPilot Presentation wizard (see Figure 17-4), which you can also openlater manually by choosing File.AutoPilot. If you don t want this wizard toshow up the next time you open OpenOffice.org Impress, then click the DoNot Show This Dialog Again box. To use this wizard, follow these steps: 1.Leave the Empty Presentation option selected (unless you have a tem- plate you need to work from) and click Next. Dialog 2 appears. Figure 17-4: The OpenOffice.orgAutoPilotPresenta- tion wizard. 328Part IV:Getting Things Done

Table 17-4The OpenOffice.org Calc Formula Bar, from Left to RightButtonWhat You Can DoSheet AreaShows what row and column you re in. Type the coordinatesand press Enter to jump directly to a cell. AutoPilot: Click to open the AutoPilot: Functions dialog box and browse to Functionsfind the particular spreadsheet function you re looking for. SumClick to start a SUM (addition) function in the Input Line. FunctionClick to place an = in the Input Line to signal that you re about toenter a function. Input LineAssign values or enter functions to fill a spreadsheet cell. Your documentThe document area is where you work on your spreadsheet. Just pick a celland start typing. You can also access a Formatting shortcut menu by right- clicking in the document section. OpenOffice.org Calc supports the following file formats (and more): its ownspreadsheet format (.SXC); Data Interchange Format (.DIF); dBASE (.DBF); Microsoft Excel 95, 5.0, 97, 2000, and XP (.DOC); text-based comma-separatedvalues (.CSV), Symbolic Link (SYLK), and Web Page (.HTML). Presentations with OpenOffice.OrgImpressMost people would rather eat glass than speak in front of a group of people. Still, if you have to, you may as well have some cool presentation software toback you up. This program is what I use when I speak at conferences. (I use it even when my clients want me to send in my presentation in MicrosoftPowerPoint format. Shh! Don t tell they don t know the difference!) GiveOpenOffice.org Impress a chance to impress you. Starting it upTo start OpenOffice.org Impress in the distributions I cover in this book, dothe following: Fedora Core: Choose Applications.Office.OpenOffice.org Impress. Or, you can click the OpenOffice.org Impress button on your lower panel. 327Chapter 17: Word-Processing and More with OpenOffice.org24_

Edit:The usual Select All and Find commands, along with change track- ing, headers and footers, and plug-in loading View:The usual Zoom functions and toolbars, along with the options forshowing or hiding column and row headers and accessing databaseinformation Insert:The usual page breaks and special characters, along with cells, rows, functions, and external data Format:The usual cell and row formatting, cell merging, and page set- tings, along with conditional formatting Tools:The usual spell-checking and thesaurus entries, in addition tohyphenation, autocorrection features, an image gallery, and a bibliogra- phy database Data: The usual data selection, sorting, and grouping routines in oneeasy place for quick access. These menus have more features than those listed here. Go through and takea look; you may find a new favorite feature in there somewhere. Function barDirectly below the menu bar in a default setup is the function bar, which youcan remove at any time by using the View menu. This series of icons allowsyou single-click access to the most commonly used File and Edit features, among others. The function bar in OpenOffice.org Calc is identical to thatshown in Table 17-2 for OpenOffice.org Writer. Object barThe object bar is directly below the function bar in a default OpenOffice.orgsetup. As usual, you can remove the object bar at any time by using the Viewmenu. This series of icons allows you to click buttons and expand drop-downlist boxes that represent standard spreadsheet functions, such as styles, fonts, font sizes, and number formatting instructions. Most features on thisbar are identical to what you see in most modern spreadsheets. Formula barDirectly below the object bar in a default OpenOffice.org Calc setup is theFormula bar. Table 17-4 lays out what you find in this short collection ofentries. This bar actually changes depending on what you re doing, offeringyou buttons for particular tasks, so don t panic if you look here and this tabledoesn t match what you see on your own Formula bar. 326Part IV:Getting Things Done

Table 17-3The OpenOffice.org Calc Main Toolbar, from Top to BottomButton What You Can DoExtensible? InsertPlace an element (a table, another document, Yesor a picture, for example) at the cursor s current location. Insert CellsPlace a cell (or column or row) at the cursor s Yescurrent location. Insert ObjectPlace an object (a chart, a mathematical Yesformula, or an applet, for example) at the cursor s current location. Show Draw Access the many OpenOffice.org drawing YesFunctionsutilities. Show Form Build forms with their respective special features YesFunctions(text boxes, radio buttons, and more). AutoFormatQuickly format a collection of cells in one of a Novariety of ways. Choose ThemesQuickly assign a color-coordinated look Noto a sheet. SpellcheckRun the spell-checker on your entire document Noor the selected text. AutoSpellcheck Activate or turn off the automatic spell-check NoOn/Offfeature. Find On/OffOpen or close the Find and Replace dialog box.NoData SourcesOpen or close the Data Sources dialog box, Nowhich brings up the same dialog box as the Tools.Data Sources menu selections. Menu barAlong the top of the window is the menu bar, a standard in the GUI world nomatter which operating system you re using. OpenOffice.org Calc has all thefeatures you would expect from a modern spreadsheet system. It has toomany menu options to cover in depth, so, instead, here s a (nonexhaustive) summary of what you find on each menu: File:The usual Open, Save, Save As, Print, and Print Preview (under theterm Page Preview) commands, along with a set of wizards (under theterm AutoPilot) plus the ability to send documents through e-mail, create templates, and create Web pages 325Chapter 17: Word-Processing and More with OpenOffice.org24_

Mandrake: From the main menu, choose Office.Spreadsheets. OpenOffice.org Calc. SuSE: From the main menu, choose Office.Spreadsheet. Xandros: Choose Launch.OpenOffice.org.Spreadsheet. Taking a tour of OpenOffice.org CalcMuch of what you see in OpenOffice.org Calc should look familiar, betweenlooking through OpenOffice.org Writer and other spreadsheet programs youhave used. Take a look at the GUI layout shown in Figure 17-3. Main toolbarAlong the left side of the window is the main toolbar, which you can removeat any time by choosing View.Toolbars.Main Toolbar. Each icon in thisseries represents a different functionality. Just as with OpenOffice.org Writer, if a button isextensible(it has a little arrow on it), you can click it to open adialog box containing the options contained within. Each icon is described inTable 17-3. Figure 17-3: TheOpenOffice. org Calclayout. 324Part IV:Getting Things Done

This toolbar actually changes depending on what you re doing. If your cursoris within a table, for example, then the object bar contains useful buttons forworking with tables. RulerDirectly below the object bar in a default OpenOffice.org setup is the ruler. Allmodern word processors offer this item, which marks out the margins andtabs, for example, of your document in the measuring system of your choice. To change which system you want to use, right-click the ruler to open theMeasurements pop-up dialog box. Your documentOh, yeah that big, blocked-off white space takes up most of the window. That s where you work on your documents! Just click in there and starttyping. You can also access a Formatting shortcut menu by right-clicking inthe document section. OpenOffice.org Writer supports the following file formats (and more): its own text format that it uses in common with StarWriter (.SXW), Microsoft Word95, 6.0, 97, 2000, and XP (.DOC), Rich Text Format (.RTF), Text (.TXT), andWeb Page (.HTML). Spreadsheets with OpenOffice.Org CalcSome people like to balance their checkbooks by hand. When I first gradu- ated from a university, I decided that it was time to get hold of my finances, and a spreadsheet was the way to do it. These days, I use spreadsheets tokeep track of my time card when I m doing consulting or contract work, help me manage project teams, and complete other tasks. I m sure that youhave your favorite uses for spreadsheets. The following sections take a lookat OpenOffice.org Calc so that you can get to work. Starting it upTo start OpenOffice.org Calc in the distributions I cover in this book, do thefollowing: Fedora Core: Choose Applications.Office.OpenOffice.org Calc. Or youcan click the OpenOffice.org Calc button in the lower panel. Knoppix: From the main menu, choose Office.OpenOffice.org.OpenOffice.org Calc. Linspire: From the main menu, choose Programs.Business & Finance. OpenOffice.org 1.1.0.OpenOffice Calc. 323Chapter 17: Word-Processing and More with OpenOffice.org24_

Table 17-2 (continued) Button or ItemWhat You Can DoExtensible? Save DocumentSave the current document. If you haven t saved Nothis document before, the Save As dialog box opens. Edit FileEdit the displayed Web page.NoExport Directly Opens a Save As dialog box with PDF selected Noas PDFas the file type. Print File DirectlySend a file to the default printer.NoCutRemove the selected text from the document Noand save it in memory. CopyMake a copy of the selected document text and Nosave it in memory. PastePlace the text from memory into the document Noat the cursor s current location. UndoUndo the last change you made to the document.YesRedoReinstate the last change to the document after Yesusing Undo to cancel it. Navigator On/OffOpen or close the Navigator window, which Noallows you to jump to specific features within your document. Stylist On/OffOpen or close the Paragraph Styles window, Nowhich allows you to select the particular style to apply to selected text. Hyperlink DialogOpen or close a dialog box that you can use to Nobuild complex hyperlinks. GalleryOpen or close a dialog box that provides access Noto clip art. ZoomAlter how large the document shows on Noyour screen. Object barThe object bar is directly below the function bar in a default OpenOffice.orgsetup. As usual, you can remove the object bar at any time by using the Viewmenu. This series of icons allows you to click buttons and expand drop-downlist boxes that represent standard word-processing functions, such as styles, fonts, font sizes, and formatting instructions. Most features on this bar areidentical to what you see in most modern word processors. The button forparagraph background formatting is the only one that s particularly unusual. 322Part IV:Getting Things Done

Menu barAlong the top of the window is the menu bar, something you should be usedto if you typically work in Microsoft Windows. OpenOffice.org Writer has allthe features you d expect from a modern word processor. It has too manymenu options to cover in depth, so I give you instead a (nonexhaustive) sum- mary of what you find on each major menu: File:The usual Open, Save, Save As, Print, and Print Preview (under theterm Page Preview) commands, along with a set of wizards (under theterm AutoPilot) plus the ability to send documents through e-mail, create templates, and create Web pages Edit:The usual Select All and Find commands, along with change track- ing, document merging, and document comparing View:The usual Zoom functions and toolbars, along with the abilities toshow or hide formatting characters, to see what the document wouldlook like as a Web page, and to access your database information Insert:The usual page breaks and special characters, along withindexes, tables, bookmarks, headers, footers, and cross-references Format:The usual character, paragraph, and page settings, along withstyles, autoformatting capabilities, and columns Tools:The usual spell-checking and thesaurus entries, in addition tohyphenation, autocorrection, an image gallery, and a bibliography databaseThese menus have more features than what is listed here. Go through andtake a look; you may find a new favorite feature in there somewhere. Function barDirectly below the menu bar in a default setup is the function bar, which youcan remove at any time by using the View menu. This series of icons allowsyou single-click access to the most commonly used File and Edit features, among others. Table 17-2 lays out, from left to right, what you find on thedefault Function bar. The extensible items can all be opened to show a fur- ther set of options. Table 17-2The OpenOffice.org Writer Function Bar, from Left to RightButton or ItemWhat You Can DoExtensible? NewOpen new documents of various types.YesOpen FileOpen an existing file for reading or editing.No(continued) 321Chapter 17: Word-Processing and More with OpenOffice.org24_

Table 17-1The OpenOffice.org Writer Main Toolbar, from Top to BottomButtonWhat You Can DoExtensible? InsertPlace an element (a table, another document, Yesor a picture, for example) at the cursor s current location. Insert FieldsPlace a text element (current date, subject, or Yesauthor s name, for example) at the cursor s current location. Insert ObjectPlace an object (a chart, a mathematical formula, Yesor an applet, for example) at the cursor s current location. Show Draw Access the many OpenOffice.org drawing utilities.YesFunctionsShow Form Build forms with their respective special YesFunctionsfeatures (text boxes, radio buttons, and more). Edit AutoTextAdjust the various settings for commonly Yesused phrases to recall at the click of a button. Direct Cursor Add or remove special functionality that auto-NoOn/Offmatically formats text and objects according to where you click on the page (clicking in the middle centers the item, for example). SpellcheckRun the spell checker on your entire document Noor the selected text. AutoSpellcheck Activate or turn off the automatic spell checker NoOn/Offfeature. Find On/OffOpen or close the Find and Replace dialog box.NoData SourcesOpen or close the Data Sources dialog box, Nowhich lets you access databases previously specified by using the dialog box accessed by choosing Tools_Data Sources. Nonprinting Show all spaces, returns at the ends of para-NoCharacters graphs, and other characters that you don t On/Offnormally see in your documents. Graphics On/OffShow embedded images, or just show place-Noholders so that you can see where they are without seeing the images. Online LayoutTell OpenOffice.org Writer to show your Nodocument as a Web page. 320Part IV:Getting Things Done